Administrator IV

Title of the Job: Administrator IV

Location: Seattle, WA

Job Description: SummaryMetro Transit’s Finance and Administration Division is looking for a highly organized, customer focused, Administrator IV. The Administrator IV is an integral member of the Finance and Administration team, and will perform a critical function across the Division as well as several other Metro Transit Divisions. Metro Transit is funded through King County’s Public Transportation Fund and has a biennial operating budget of over $2 billion, a biennial capital budget of approximately $300 million, and enters into a significant number of contracts annually.The Administrator IV acts as the primary contact for agency staff that includes, Management, Project Managers, Project Control Officers, King County Procurement and Payables staff and others to lead and coordinate the procurement process for Metro, primarily focusing on goods and services. This position may include supervising future staff to enhance procurement and contract administration support. This role will advise on procurement methods, write and review Requests for Proposals (RFPs) and contracts, input data into the Procurement and Payables service request module, and ensure grant compliance with the Metro Grants Unit. Additionally, the role involves participating in proposal review and contract negotiations, as well as developing procurement policies and templates. If you want to see your skills make an immediate impact on groups performing critical work at Metro transit, now is the time to apply!This recruitment will be used to fill 1 (one) career service position in the Finance and Administration Division. This selection process will also generate an eligibility pool for future career service, special duty, and TLT (Term Limited Temporary) positions that may occur in this classification within the Finance and Administration Division. The eligibility pool will be valid for a maximum of 12 months upon creation, and/or until exhausted, at the discretion of the hiring authority.Who May Apply: This recruitment is open to all King County employees and the general publicJob DutiesApplying is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. As the Administrator IV, you will:

• Lead, coordinate, advise and facilitate the procurement of goods and services processes for Metro, answering requests for information and assistance and leading specific procurements.
• May supervise assigned staff who will provide additional assistance to the department in both procurement and contract administration functions for goods and services.
• Work with Project Managers, Project Control Officers, and Procurement and Payables staff to identify and advise on the best contracting methods for specific projects.
• Write Requests for Proposals (RFP) for specific goods and services procurements, and review RFPs and contract documents prepared by others.
• Input information into Procurement and Payable’s service request module to facilitate and advance the procurement process.
• Advise on criteria and participate in review and scoring of submitted proposals and contractor selection.
• Lead or assist with contract negotiation, contract finalization and amendments to contracts.
• Work with other agency staff to develop Metro policies and procedures for procurements, including standard work, contract specifications and contract templates.
• Work with Metro’s Grants Unit, the Prosecuting Attorney’s Office and other staff to ensure contract terms and conditions meet granting agency requirements.
• Assist in gathering documentation for audits and public requests for information as needed.
• Work independently, as well as collaboratively with those who are impacted by and/or share the same work product.
• Perform other duties as assigned.

Experience, Qualifications, Knowledge, SkillsWe are looking for candidates who have:

• At least three years of experience working with procurements and contracts or a combination of education and experience that demonstrates an ability to perform the job requirements.
• Strong working knowledge of procurement principles, rules and processes.
• Experience drafting, editing and reviewing Request for Proposal (RFPs) and/or Invitations to Bid
• A working knowledge of contracts, principles of contract administration and contract amendments.
• Can effectively use the Microsoft Office suite of software (Word, Excel, Outlook, and PowerPoint).
• Strong communication, interpersonal, writing and customer service skills
• Ability to perform research, analyze and solve problems
• Ability to work individually and collaboratively as a team member
• Ability to manage your time and adapt to changing priorities, work on multiple priorities and projects simultaneously, meet quick deadlines, and produce timely and quality work products
• Ability to work in a remote work environment at least part of the time
• Have an equivalent combination of experience and education which provides the desired skills, knowledge and ability required to perform the work.

Desired qualifications (not required):

• Experience supervising staff in a procurement/contract administration function.
• Working knowledge of Washington State and Federal government contract terms and conditions.
• Ability to use electronic systems for procurement requests
• Ability to devise new policies and process improvements to improve compliance and workflows
• Experience with LEAN processes and principles
• Knowledge of public transportation systems and operations

Supplemental InformationForbes named King County as one of Washington State’s best employers. Together, with leadership and our employees, we’re changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? dedicated to serving one of the nation’s best places to live, work and play.Guided by our , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles – we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.King County is an Equal Employment Opportunity (EEO) EmployerNo person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.To ApplyIf you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees’ health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our .This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

Company Name: King County

Salary: $113235.2 – 143520 per year

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